25LS0004 - *SB Only* Boiler Inspection, Maintenance, and Incidental Repair Services

The California Department of Veterans Affairs (CalVet) is seeking boiler inspection, maintenance, and incidental repair services for the William J. Pete Knight Veterans Home located in Lancaster, California. This solicitation, identified as 25LS0004, is a three-year contract spanning from July 1, 2025, through June 30, 2028, specifically targeting California Small Businesses and Micro Businesses. The procurement requires a contractor to provide comprehensive services including quarterly and annual boiler inspections, maintenance, and repair services for three boilers, with specific tasks such as checking safety controls, testing relief valves, inspecting piping and wiring, cleaning air filters, and performing combustion tests. Prospective bidders must submit their quotes via email by August 7, 2025, at 5:00 pm, with a mandatory walk-through scheduled for July 31, 2025, at the Lancaster Home. Key evaluation criteria include completeness of submission, lowest responsive quote from a certified small or micro business, and compliance with numerous required attachments and certifications. Contractors must provide factory-trained service technicians, coordinate work during standard business hours, and submit comprehensive maintenance reports after each service.

The solicitation is exclusively reserved for California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, with a specific preference for disabled veteran-owned businesses in case of tie-breaking scenarios. There is a stated goal of 3% participation for Disabled Veteran Business Enterprises (DVBEs), and contractors must meet extensive compliance requirements including civil rights laws, employer discrimination policies, and provisions for minority-owned business categories. The contract includes a $15,000 allocation for parts and requires contractors to maintain various insurance coverages, including commercial general liability, professional liability, automobile liability, and workers' compensation. Contractors must also comply with specific state regulations, including provisions related to the Darfur Contracting Act, Russia sanctions, and generative AI disclosure. While the exact award value is not explicitly stated, the rate sheet provides a structured pricing mechanism for different service types, including quarterly and annual services, non-emergency repairs, and emergency services during and outside business hours, with rates varying based on time of day and service complexity.