25LS0002- *SB ONLY* Grease Trap Cleaning and Used Cooking Oil Removal Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for grease trap cleaning and used cooking oil removal services specifically for the William J. Pete Knight Veterans Home located in Lancaster, California. This procurement is a Solicitation for Quote (SFQ) for contract number 25LS0002, with services to be performed from July 1, 2025, through June 30, 2028. The contractor will be responsible for providing all necessary labor, materials, transportation, licenses, and permits to perform monthly cooking oil pickups, quarterly grease trap pumping, and potential emergency grease trap services. Key deliverables include maintaining two 55-gallon grease trap containers, emptying a 2,500-gallon grease trap behind the main kitchen, ensuring pipes remain unblocked, and disposing of waste grease at authorized industrial/solid waste facilities in compliance with state and federal regulations. The solicitation includes a non-mandatory walk-through scheduled for July 23, 2025, at 9:00 am in Lancaster, with quotes due by August 6, 2025, at 5:00 pm via email. Evaluation will be based on the lowest responsive responsible quote in accordance with Government Code 14838.7.

This procurement is exclusively reserved for California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services. The state has established a 3% Disabled Veteran Business Enterprise (DVBE) participation goal for this contract. Contractors must submit comprehensive documentation including a rate sheet, payee data records, contractor certifications, civil rights law attachments, and proof of various compliance declarations. In the event of a tied proposal, preference will be given to a disabled veteran-owned small business. While the exact contract value is marked as "TBD" (to be determined), the rate sheet indicates pricing requirements for 36 monthly cooking oil pickups, 12 quarterly grease trap pumpings, and 3 emergency grease trap pumpings. Contractors must be factory-trained on specified equipment and provide service technicians capable of performing the required tasks. Additional compliance requirements include adherence to Executive Order N-6-22 regarding Russia sanctions and a Generative Artificial Intelligence (GenAI) disclosure requirement.