25ITB1412133B-AA W-2, 1099 and Affordable Care Act Filing, Processing, Printing & Mailing Services

Fulton County, Georgia has issued an Invitation to Bid (ITB Number 25ITB1412133B-AA) for comprehensive W-2, 1099, and Affordable Care Act filing, processing, printing, and mailing services for the Department of Information Technology. The solicitation seeks a vendor capable of processing and mailing approximately 6,000 W-2 Forms, 3,500 1099-R Forms, 2,000 1099-Misc Forms, and 10,000 Affordable Care Act Forms for county employees, poll workers, retirees, and vendors. Critical vendor requirements include SSAE SOC 2 certification, secure data encryption protocols, ability to mail to foreign addresses, meeting federal filing deadlines, and ensuring secure data destruction. The procurement timeline includes a pre-bid conference scheduled for Thursday, September 4, 2025, at 11:30 A.M. via web conference, with bid submissions due on Thursday, September 25, 2025, at 11:00 A.M. The initial contract term will commence upon execution in 2026 and conclude on December 31, 2026, with potential for three one-year renewal options pending Board of Commissioners' approval.

The county has established specific diversity and inclusion goals for this procurement, targeting 16.83% Minority Business Enterprise and 3.41% Female Business Enterprise participation. Subcontractor utilization is explicitly addressed, with vendors required to demonstrate commitment to these participation targets. While a total contract value is not explicitly stated, the bid form includes unit pricing tables for different form types, suggesting flexibility in pricing structure. The procurement emphasizes non-discrimination and equal employment opportunity principles. Potential bidders must provide comprehensive capabilities for handling sensitive tax and employment documentation, with robust security measures and compliance with federal filing requirements. The solicitation covers jurisdictions including Fulton County and Atlanta City, indicating a broad governmental service requirement that demands high-level technical and logistical competence from prospective vendors.