25ITB1412133B_AA.pdf

This document is an Invitation to Bid (ITB) from Fulton County, Georgia for the Department of Information Technology, specifically soliciting a vendor to provide W-2, 1099, and Affordable Care Act filing, processing, printing, and mailing services. The bid (ITB Number 25ITB1412133B-AA) was issued on Wednesday, August 20, 2025, with a bid due date of Thursday, September 25, 2025, at 11:00 A.M. A pre-bid conference is scheduled for Thursday, September 4, 2025, at 11:30 A.M. via web conference. The contract term is set to begin on the date of execution in the year 2026 and will end on December 31, 2026, with three one-year renewal options upon approval of the Fulton County Board of Commissioners.

The vendor must demonstrate capabilities to print and mail approximately 6,000 W-2 Forms, 3,500 1099-R Forms, 2,000 1099-Misc Forms, and 10,000 Affordable Care Act Forms. Additional requirements include providing envelopes and postage, ability to mail to foreign addresses, meeting federal filing deadlines, and ensuring secure data destruction. The vendor must be SSAE SOC 2 certified and have secure data encryption protocols. While the total contract amount is not specified in the provided documents, the bid form includes a table for unit pricing across different form types. The county emphasizes non-discrimination, equal employment opportunity, and has specific requirements for subcontractor utilization, with a goal of 16.83% Minority Business Enterprise and 3.41% Female Business Enterprise participation.