25FS0030 - *DVBE Only* - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) is seeking a Disabled Veteran Business Enterprise (DVBE) to provide Commercial Laundry Equipment Maintenance and Repair Services for the Veterans Home of California located in Fresno. The contract covers comprehensive maintenance and repair services for three Milnor dryers, three Milnor washer extractors, and a lint trap system, with specific requirements including quarterly and semi-annual preventative maintenance, emergency repair services, and incidental repairs. Qualified contractors must provide factory-trained service technicians who can maintain equipment to manufacturer specifications, with services to be performed during standard business hours (6:30 a.m. to 4:30 p.m., Monday through Friday) and emergency repairs responded to within two hours of notification. The solicitation requires a detailed submission including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, and various state-mandated declaration forms. The quote submission deadline is June 24, 2025, by 5 PM, with quotes to be emailed to eric.dahmen@calvet.ca.gov, and the contract will be awarded to the lowest responsive and responsible quote.

This procurement is exclusively reserved for certified Disabled Veteran Business Enterprises (DVBEs) as verified by the Department of General Services, with a mandatory minimum participation goal of 3%. The total estimated contract value is $21,000, specifically allocated for parts replacement over a three-year contract term from July 1, 2025, through June 30, 2028. Bidders must comply with extensive state requirements, including completing a Commercially Useful Function (CUF) Certification, providing documentation of DVBE status, and adhering to regulations such as the Darfur Contracting Act. Contractors must maintain appropriate insurance coverages, including commercial general liability, professional liability, automobile liability, and workers' compensation. The state may withhold $10,000 from the final payment if DVBE requirements are not met, and the contract includes provisions for performance evaluation and potential termination with 30 days' written notice. Additional requirements include compliance with HIPAA standards, maintaining proper licensing and permits, and adhering to state and federal regulations, with potential penalties for non-compliance including suspension from state business and contract termination.