25FS0030 - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) has issued an Invitation for Bid (IFB) No. 25FS0030 for Commercial Laundry Equipment Maintenance and Repair Services specifically for the Veterans Home of California in Fresno. The procurement seeks a qualified contractor to provide comprehensive maintenance, repair, and preventative services for three Milnor dryers, three Milnor washer extractors, and one lint trap system. Required services include quarterly preventative maintenance, semi-annual comprehensive cleaning and inspections, emergency repair services, and parts replacement, with the contractor mandated to provide factory-trained technicians and maintain 24/7 telephone support. The contract will run for three years, from July 1, 2025 (or upon approval) through June 30, 2028, with bids due on July 28, 2025 at 5:00 PM, a bid opening on July 29, 2025 at 10:00 AM, and a proposed award date of August 1, 2025. Bidders must submit a comprehensive package of documentation, including a Bidder's Certification, Bid Rate Sheet, Payee Data Record, and various compliance-related documents, with strict requirements for consistent company naming and potential disqualification for incomplete submissions.

The solicitation encourages Disabled Veteran Business Enterprise (DVBE) participation, offering a bid incentive program with up to a 5% bid adjustment for DVBE participation levels ranging from 1% to over 5%. While no mandatory DVBE goal is established, there are small business preferences, including a 5% preference for certified small/micro businesses. The total parts replacement budget for the three-year contract is set at $21,000, with contractors required to maintain various insurance coverages including commercial general liability, professional liability, automobile liability, and workers' compensation. Bidders must comply with specific state regulations, including the Darfur Contracting Act, Russia sanctions, and provisions related to COVID-19 mitigation. Additional requirements include demonstrating a Commercially Useful Function (CUF), with potential disqualification for businesses acting merely as pass-through entities. The contract will be awarded to a qualified vendor capable of performing maintenance at 2811 West Cesar Chavez Boulevard, Fresno, CA, with emergency repair services required within 24 hours of notification and strict documentation of technician qualifications and service protocols.