25FS0007 - *SB Only* - Mobility Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) is seeking Mobility Equipment Maintenance and Repair Services for the Veterans Home of California - Fresno through Solicitation for Quote #25FS0007. The procurement covers preventative maintenance, repair services, and emergency repair services for various mobility equipment including specific models like Merits Scooter, Quantum Edge, and Victory scooter. Services must be performed during standard business hours (8:00 AM to 5:00 PM, Monday through Friday), with emergency services requiring an 8-hour response time and regular repairs within 24 hours of notification. The contract requires labor-based repair services priced in 15-minute increments, with an estimated 843.75 total service hours over the contract period. Key deliverables include diagnostic work, equipment calibration, and installation of parts procured by the Veterans Home. The solicitation timeline includes a questions deadline of February 5, 2025 at 2:00 PM, questions responses by February 6, 2025 at 5:00 PM, and quote submission deadline of February 12, 2025 at 5:00 PM.

This procurement is exclusively restricted to certified Small Business (SB) and Micro Business (SB Micro) firms registered with the California Department of General Services. Disabled Veteran Business Enterprise (DVBE) participants will receive special consideration, with a tie-breaking provision favoring DVBE-owned small businesses in case of quote equivalence. The contract term is scheduled from July 1, 2025 through June 30, 2028, with a maximum contract amount that will be determined based on the submitted rate sheet. Bidders must submit comprehensive documentation including a Quote Rate Sheet, Payee Data Record forms, Contractor Certification Clauses, Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification, Darfur Contracting Act Certification, proof of licenses/certifications, insurance documentation, and a Generative AI Disclosure form. The state will withhold $10,000 from final payment until all DVBE subcontracting requirements are met, and the contract will be awarded to the lowest responsive and responsible quote in accordance with Government Code 14838.5.