25FS0007_-_Addendum__1_-_Questions_and_Answers_Document.pdf
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- Solicitation number
- 0000034142
- Issued by
- Fresno County, Inyo County, Kings County, Madera County, Mariposa County, Merced County, Mono County, Monterey County, San Benito County, Tulare County, Fremont City, Fresno City, Kingsburg City, Inyokern CDP, Monterey Park City, Madera City, Madera Acres CDP, Madera Ranchos CDP, Corte Madera Town, Mariposa CDP, Merced City, University of California-Merced CDP, Mono City CDP, Monterey City, Kings Beach CDP, Monterey Park Tract CDP, East Tulare Villa CDP, Tulare City, Mono Vista CDP, California
About this file
This is an Addendum No. 1 document issued by the California Department of Veterans Affairs (CalVet) Central Business Office for Solicitation for Quote #25FS0007 regarding Mobility Equipment Maintenance and Repair Services at the Veterans Home of California - Fresno. The addendum, dated February 6, 2025, provides questions and answers clarifying that there are 11 different types and brands of mobility equipment to be serviced, with the scope including repair labor and preventative maintenance services estimated at 843.75 total hours over the life of the contract (based on 225 services of 15-minute increments).
The contract includes preventative maintenance as part of the all-inclusive labor rate in Line A of the Rate Sheet, with no separate line item needed for PM services. The contractor is only required to submit invoices in months when services are performed, with no need for zero-dollar invoices in months without service. The solicitation is specifically limited to certified Small Business (SB) and SB Micro firms only. All questions must be submitted in writing to the listed contact person, with no verbal information being considered binding upon the state.
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STATE OF CALIFORNIA GAVIN NEWSOM, Governor
DEPARTMENT OF VETERANS AFFAIRS
Central Business Office 1227 “O” Street, Room 101 Sacramento, CA 95814 Telephone: (916) 651-7766
Solicitation for Quote # 25FS0007
Notice to Prospective Bidders Addendum No. 1
February 6, 2025
The purpose of this addendum is to provide the Questions and Answers document.
CalVet reserves the right to cancel or modify this SFQ up to the date and time the bid is due. CalVet is not responsible for any preparation costs incurred by parties submitting a proposal.
In the opinion of CalVet, this solicitation is complete and without need of explanation. However, for responses to written questions or for clarifying information, the contact person for this IFB is:
California Department of Veterans Affairs Central Business Office (CBO)
1227 O Street, Room 101 Attention: Eric Dahmen Sacramento, CA 95814
Telephone: (916) 653-1980 Email: eric.dahmen@calvet.ca.gov
Please note no verbal information given will be binding upon the State. The State will issue information in writing as an official Addendum, and/or as an Agency written response to proposer questions submitted by the established deadline.
mailto:eric.dahmen@calvet.ca.gov
SFQ # 25FS0007 – Questions and Answers
Question #1:
Please confirm the number of Mobility Equipment is 11 as stated on page 1, Exhibit A – Scope of Work.
Answer #1:
We have 11 different types and brands of equipment. It is stated on page 1, Exhibit A – Scope of Work, 2.
Equipment: the quantity of each type of equipment.
Question #2:
The Rate Sheet, Row A asks for 225 estimated services for repair labor per 15-minute increments. Does the 225 number of services mean 225 repair labor hours or 15 labor hours only since dividing the number of services 225 by 15 minutes per service = 15 repair labor hours?
Answer #2:
The 225 represents the number of services of 15-minute increments estimated for the life of this contract; therefore, the total hours of services is 843.75 hours.
Question #3:
The Rate Sheet does not have a place to enter the Contractor’s Preventive Maintenance (PM) rate to comply with the Scope of Work, page 2 of 4, Section 4. A. Can you revise the rate sheet to include a place to enter PM rate? Or remove (delete) the entire Section 4. A. from the Contractor’s Responsibility if PM services are not needed?
Answer #3:
Preventative maintenance is a part of line A as all-inclusive.
Question #4:
Exhibit B – Budget Detail and Payment Provisions states on page 1, Section 2. C. “The Contractor shall submit monthly invoices to the CalVet Contract Manager for approval and processing”. What if there were no services performed during any given month, Is the Contractor still required to send a monthly invoice for zero ($0.00) dollars?
Answer #4:
If no services were performed no invoice is needed.
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