25CS0012 - Fire Sprinkler Inspection, Testing and Repair Services

The California Department of Veterans Affairs (CalVet) is seeking fire sprinkler inspection, testing, and repair services for the Veterans Home in Chula Vista through Solicitation for Quote (SFQ) #25CS0012. The procurement covers comprehensive fire sprinkler system services for eight automatic fire sprinkler systems across Buildings A through F, requiring quarterly inspections in March, June, and September, an annual inspection in December, and a comprehensive five-year inspection scheduled for 2026. Contractors must be factory-trained, possess a valid C-16 Fire Protection Contractor license, and comply with California Code of Regulations Title 19 and NFPA standards 13, 14, and 25. The services include emergency and incidental repair services with specific response time requirements: two hours for emergencies and 24 hours for non-emergencies. A mandatory walk-through is scheduled for April 23, 2025, at 10:00 AM, and quotes are due by May 2, 2025, at 5:00 PM via email. Evaluation will be based on the lowest responsive and responsible quote, with careful attention to completeness and compliance with all specified requirements.

The solicitation is exclusively open to California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services. In the event of a tie between low responsible proposals, preference will be given to a disabled veteran-owned small business. Contractors must complete various certification forms, including a Commercially Useful Function (CUF) Certification, Disabled Veteran Business Enterprise (DVBE) Declaration, and Contractor Certification Clauses. The contract term is set for three years, from July 1, 2025, through June 30, 2028, with a total potential contract value encompassing service rates and a $15,000 material reimbursement allowance for parts replacement. Proposers must disclose any use of Generative Artificial Intelligence (GenAI) in their proposal, with potential for disqualification if not properly reported. The solicitation also includes requirements related to Executive Order N-6-22 regarding Russia sanctions, mandating that contractors are not targets of economic sanctions. Contractors must maintain appropriate insurance, including commercial general liability, professional liability, and workers' compensation.