25CS0012 Fire Sprinkler Inspection, Testing and Repair Services

The California Department of Veterans Affairs (CalVet) is seeking a Disabled Veteran Business Enterprise (DVBE) contractor for Fire Sprinkler Inspection, Testing, and Repair Services at the Veterans Home of California in Chula Vista. The solicitation (25CS0012) requires a C-16 Fire Protection Contractor license to perform comprehensive fire sprinkler system services, including nine quarterly inspections (March, June, September), three annual inspections (December), and one five-year inspection in 2026 across eight automatic fire sprinkler systems. Key deliverables include system testing, emergency repairs within two hours of notification, and compliance with CCR Title 19 and NFPA standards. Mandatory submission requirements include a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, and various state-specific declarations. Critical dates include a mandatory walk-through on April 10, 2025, a questions deadline of April 15, 2025, and a quote submission deadline of April 21, 2025, at 5:00 PM. Evaluation will focus on the lowest responsive quote from an eligible DVBE, with potential disqualification for incomplete or conditional responses.

The solicitation is exclusively reserved for California Disabled Veteran Business Enterprises (DVBE) certified by the Department of General Services, representing a targeted procurement approach to support veteran-owned businesses. The contract covers a three-year term from July 1, 2025, through June 30, 2028, with a total potential contract value of $15,000, which includes a $15,000 allocation for material reimbursement for parts replacement. Additional requirements include compliance with Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) disclosure notification. The contractor must maintain comprehensive insurance coverage, including commercial general liability, professional liability, and workers' compensation. In the event of a tie between proposals, preference will be given to a disabled veteran-owned small business. Pricing must be provided for various service categories, including normal business hours, weekend/holiday, and emergency services, with rates binding for the entire contract term. The State makes no guarantee of the actual volume of services required, providing flexibility in contract execution.