25BS0010 - Temporary/Relief Skilled Nursing Facility (SNF) Administrator Services

The California Department of Veterans Affairs (CalVet) is seeking Temporary/Relief Skilled Nursing Facility (SNF) Administrator Services for the Veterans Home of California at Barstow through Invitation for Bid (IFB) No. 25BS0010. The procurement requires licensed nursing home administrators to provide temporary staffing services, filling vacancies, substituting for full-time employees on extended leave, and maintaining appropriate staffing levels when civil service staff are unavailable. Qualified providers must have a minimum of 12 months recent experience, at least three years as an SNF Administrator, and a bachelor's degree in Healthcare Administration or a related field. The contract mandates strict compliance with health clearance procedures, background checks, ongoing training, current licensing, certification requirements, and HIPAA regulations. Key dates include a question submission deadline of October 23, 2025, bid due date of October 31, 2025 at 5:00 PM, bid opening on November 3, 2025 at 10:00 AM, and a proposed contract award date of November 8, 2025. The contract term is scheduled to run from May 1, 2026, through April 30, 2029, with evaluation based on the lowest responsible bidder who meets all prescribed requirements.

The solicitation encourages participation from Small Businesses (SB), Micro Businesses (MB), and Disabled Veteran Business Enterprises (DVBE), offering potential incentives of up to 5% for confirmed participation. While no mandatory DVBE goal exists, the state provides preferences for certified small/micro businesses and veteran-owned businesses. Bidders must complete numerous certifications, including California Civil Rights Laws Certification, Darfur Contracting Act compliance, and Commercially Useful Function Certification. The contract requires comprehensive documentation verifying business status, including Payee Data Records, business licenses, and proof of professional credentials. Specific requirements include demonstrating the ability to perform a meaningful role in the contract, maintaining independent contractor status, and complying with state procurement regulations. Although the exact contract value is not explicitly stated, the bid rate sheet indicates an estimated 160 monthly hours over the 36-month contract term, with bidders required to provide an all-inclusive hourly rate for services.