25ALSB-186S Hard Card Fingerprint IFB

The California Department of Insurance (CDI) invites bids for Hard Card Fingerprint Services through Invitation for Bid (IFB) #25ALSB-186S, a three-year contract worth an estimated $554,580 annually to support non-resident individuals applying for insurance agent, broker, adjuster, and other individual insurance licenses in California. The primary deliverables include fingerprint scanning services, electronic transmission of fingerprint impressions to the Department of Justice (DOJ) and Federal Bureau of Investigation (FBI), secure storage and handling of fingerprint cards, and daily reporting of fingerprint data in Excel or CSV format. The contractor must maintain DOJ-certified equipment, ensure continued DOJ certification throughout the contract term, and provide at least one transmission location in California with staff support available during business hours (8:00 a.m. to 5:00 p.m. Pacific Time, Monday through Friday). The estimated volume is 11,318 yearly applicants, with current fees of $32.00 per applicant to DOJ and $17.00 to the FBI; the contractor's hard card rolling fee must be quoted separately and the contractor must collect and remit all appropriate fees. Minimum qualifications require appropriate business licenses, DOJ-certified fingerprint technicians, a project manager with a minimum of five years' experience in hard card fingerprint services, and submission of two to three references with at least one from a public agency. The written question submission deadline is May 8, 2026, at 5:00 p.m. PST, with responses provided by May 15, 2026; final bid submission is due May 22, 2026, at 4:00 p.m. PST via email to BMB_Procurement@insurance.ca.gov. Additional key dates include bid evaluation and cost proposal opening on May 29, 2026, interviews on June 3, 2026, notice of intent to award on June 5, 2026, and the proposed contract award date of July 1, 2026.

This procurement includes several set-aside designations and preference opportunities designed to encourage participation from disadvantaged enterprises. A Small Business (SB) preference of five percent is available for certified small businesses or those committing to 25 percent SB subcontractor participation, while a Disabled Veteran Business Enterprise (DVBE) incentive ranging from one to five percent is available based on confirmed DVBE participation levels. A Target Area Contract Preference Act (TACPA) preference of up to nine percent is optional. All certified SB, MB, or DVBE entities performing work elements must complete Commercially Useful Function (CUF) Certification forms demonstrating their capacity to execute distinct elements of work and perform services normal to their business operations. Bidders must also complete the Darfur Contracting Act Certification form to confirm compliance with Public Contracts Code sections 10475-10481 regarding international business activities. All required attachments, including bid/bidder certification, cost/bid sheet, bidder identification of staff, references, DVBE participation forms, conflict of interest certifications, and various state-required compliance forms, must be submitted electronically to be considered responsive. No incumbent contractor information or existing infrastructure requiring integration has been identified in the procurement documents.