25154-ITQ-DST Audiometer Calibration and Repair Services

The School Board of Hillsborough County, Florida has issued an Invitation to Quote (ITQ) numbered 25154-ITQ-DST for Audiometer Calibration and Repair Services, seeking a qualified vendor to support the district's Speech-Language Program. The procurement specifically solicits comprehensive calibration and repair services for audiometer devices, with an estimated annual requirement of 225 calibration screenings and as-needed repair services. Vendors must provide complete services including device pickup and delivery to the McLane ESE Building 12 in Brandon, Florida, with all associated costs (labor, supervision, equipment, travel, and incidentals) to be included in pricing. The solicitation requires electronic quote submission through VendorLink by April 22, 2025, at 3:00 PM, with the last day for questions being April 17, 2025. Evaluation criteria will emphasize vendor responsiveness, past performance, and technical capability to meet the district's specific audiometer service requirements. The initial contract term is one year, with potential renewals for four additional one-year periods. Pricing must be submitted using the provided Excel spreadsheet, with detailed unit pricing for calibration and repair services.

The procurement appears open to all qualified vendors, with no specific set-aside designations explicitly mentioned. Respondents must comply with various regulatory requirements, including maintaining a drug-free workplace, providing proof of insurance, and submitting a Vendor Affidavit confirming compliance with human trafficking prevention guidelines under Section 787.06(13) of Florida Statutes. Vendors are encouraged to complete a W-9 Substitute Form and may optionally indicate diversity classifications such as minority-owned, service-disabled veteran-owned, or other certified business categories. While no specific contract value is stated, the solicitation suggests an indefinite quantity, as-needed service agreement with potential for multiple vendor awards. Contractors will be paid on a net 45-day basis and must provide comprehensive documentation with each invoice. The School Board reserves the right to reject any bid, award to multiple vendors, or cancel the solicitation entirely, providing flexibility in the procurement process.