2512RFP - Continuing CCTV Maintenance and Repair Services

The City of Daytona Beach is seeking proposals for a comprehensive CCTV maintenance and repair services contract covering approximately 600 cameras across various city locations. This Request for Proposal (RFP #2512) aims to ensure continuous and optimal operation of the city's surveillance system through preventative maintenance, repairs, replacements, troubleshooting, and technical support. Key deliverables include utilizing a bucket truck twice monthly, cleaning exterior cameras at least twice a year, and maintaining high camera uptime. The evaluation process will employ a weighted scoring method across four primary criteria: qualifications of the firm (25%), technical approach (25%), cost proposal (25%), and references (25%), with each criterion scored from 0-5 points for a total possible score of 100 points. A pre-proposal meeting is scheduled for June 24, 2025, at 1:00 pm via Microsoft Teams, with proposal submissions due on July 15, 2025, at 1:00 pm, also to be conducted through Microsoft Teams. Proposers must submit detailed company profiles, experience documentation, technical methodologies, cost breakdowns, and at least three references from similar municipal projects.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Proposers will be required to demonstrate compliance with local and state regulations, including drug-free workplace certification, E-Verify participation, and scrutinized companies certification. While the specific budget range is not disclosed in the available documents, the city will award the contract to the most qualified proposer offering the best value, which does not necessarily mean the lowest cost. The procurement covers maintenance services for an existing CCTV infrastructure of approximately 600 cameras, suggesting potential integration requirements with current technological systems. Interested vendors must demonstrate substantial experience in municipal surveillance system maintenance, with a focus on comprehensive technical support, rapid problem resolution, and consistent system performance. The contract appears designed to ensure continuous, high-quality surveillance capabilities for the City of Daytona Beach through ongoing professional maintenance and repair services.