25031R0403-Disconnect Retired HVAC Air Scrubber-04/14/25

The state of Alabama, specifically through Clarke County, is seeking proposals for a specialized HVAC decommissioning project involving the disconnection of a retired air scrubber from power and ductwork at a secure facility located at 5898 County Road 41 in Clanton, AL. The procurement opportunity, identified as 25031R0403, requires vendors to provide comprehensive services including all necessary parts and labor for the equipment disconnection and preparation for future removal. A mandatory site visit is scheduled for April 30th with two time slots (8:00-10:00 AM and 12:30-2:30 PM), which all potential vendors must attend before submitting quotes. The contract opportunity was posted on April 23, 2025, with proposals due by May 2, 2025. Vendors are required to contact Mrs. Amy Porter in advance, with at least 24 hours' notice before facility access, and can reach her via email at karry.honeycutt@ema.alabama.gov or by phone at 334-910-8157. Communication is permitted Monday through Friday from 7:30 AM to 4:00 PM, and vendors must follow strict protocols for accessing this secure facility.

While specific set-aside designations are not explicitly detailed in the provided documentation, vendors must comply with the state's standard procurement requirements outlined in the attached Quick Quote Standard Boilerplate document. This includes mandatory registration in Alabama Buys, participation in the E-Verify program, and current eligibility for government contracting without current debarment or suspension. Vendors must be prepared to provide documentation verifying tax compliance, immigration verification, and non-discrimination adherence. The procurement follows standard state guidelines for electronic response submission and will require vendors to meet comprehensive qualification standards. Although no specific budget range is provided for this particular HVAC disconnection project, vendors should be prepared to submit competitive, detailed quotes that comprehensively address the technical requirements of disconnecting the retired air scrubber, including all associated parts and labor. The state's procurement process emphasizes transparency, fair competition, and strict adherence to established regulatory protocols.