25-BG-13 sandbagging machine

The City of Holly Hill, Florida, is seeking to procure a sandbagging machine through Invitation for Bid (IFB) No. 25-BG-13, with a focus on acquiring equipment specifically designed for emergency and disaster relief operations. The desired machine must be capable of being operated by a two-person team and demonstrate high-volume performance, with a required minimum capacity of filling 1,000 sandbags per hour. Key deliverables include a complete sandbagging system with all necessary components, capable of withstanding intense operational demands during critical flood mitigation or emergency scenarios. The procurement process requires bidders to submit one original and one electronic copy of their proposal, with a public bid opening scheduled for May 13, 2025, at 10:00 am. A non-mandatory pre-bid meeting is planned for April 29, 2025, at 10:00 am in the City Hall Commission Chambers, and all prospective bidders must submit written questions by May 9, 2025, at 5:00 pm to Steven Juengst.

The procurement allows for local vendor preference, with qualifying local businesses potentially receiving up to a 5% bid advantage (not exceeding $5,000) if they meet specific local business criteria. Bidders must complete several mandatory forms, including a Public Entity Crime Sworn Statement, Anti-Collusion Statement, and Drug Free/Tie Preference Statement, indicating stringent compliance requirements. The contract has a maximum budget of $65,000, which covers the sandbagging machine, all components, shipping, and additional fees, with an expected completion timeline of 60 days from the Notice to Proceed. The City of Holly Hill reserves the right to reject any or all bids and to waive non-substantial irregularities. Potential vendors can obtain bid documents electronically through VendorLink and are responsible for confirming receipt of all addenda prior to submission. While no specific disadvantaged enterprise requirements are explicitly stated, the procurement process appears designed to encourage competitive and comprehensive proposals from qualified vendors.