25-64036 Chiller Maintenance and Repair Services

The Department of State Hospitals (DSH) - Coalinga is seeking a qualified contractor to provide comprehensive chiller maintenance and repair services for four chillers located at their Coalinga, California facility. The solicitation is an Invitation for Bid (IFB) for annual maintenance, on-call repair services, and parts replacement for three Trane brand chillers (15 years old) and one Multistack chiller (3 years old). Required services include oil circuit analysis, refrigeration circuit maintenance, motor and starter panel inspection, vacuum assist starter checks, control panel calibration, and purge unit servicing. Bidders must possess a current California C-38 Refrigeration Contractor License, Department of Industrial Relations registration, Trane Factory Chiller Training, and provide three customer references from services within the past two years. The mandatory bidders' conference is scheduled for January 13, 2026, at 10:00 a.m., with bid submissions due January 23, 2026, at 2:00 p.m. Pacific Time. The anticipated contract term runs from February 1, 2026, through January 30, 2029, with 24/7 emergency response capabilities and service call response times of five business days for standard calls and 24 hours for emergency situations.

The procurement includes several set-aside and preference programs, specifically a five percent Small Business preference and a variable Disabled Veteran Business Enterprise (DVBE) incentive ranging from 1-5% depending on participation level. Bidders must demonstrate compliance with prevailing wage requirements and carry comprehensive insurance, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), Motor Vehicle Liability ($1,000,000 per accident), and Pollution/Environmental Impairment Liability ($1,000,000 per claim/$2,000,000 aggregate). The contract includes performance and payment bonds at the contract price. The bid rate sheet must include pricing for annual maintenance on the four chillers and four refrigerant monitors, with a parts allowance set at $60,000 for the entire contract term. While no incumbent vendor is mentioned, the facility requires integration with existing hospital infrastructure and adherence to comprehensive security, safety, and operational requirements specific to the hospital environment.