25-64011: Maintenance/Repair of CO2 Refrigeration Systems

The California Department of State Hospitals (DSH) has issued Invitation for Bid (IFB) Number 25-64011-000 for maintenance and repair of CO2 refrigeration systems at the DSH-Coalinga facility. The procurement seeks a qualified contractor to provide comprehensive maintenance services for a custom Cyro-Built-Advanced Refrigeration Systems CO2 Rack originally installed in 2025. Required contractor responsibilities include monthly maintenance inspections, leak checks, system testing, controls calibration, and potential repair services for refrigeration infrastructure. Mandatory qualifications include C-20 and C-38 contractor licenses, Section 608 Technician Certification, and Department of Industrial Relations registration. Key procurement dates include a mandatory bidder's conference scheduled for July 22, 2025, at the Coalinga facility, with bid submissions due by August 7, 2025, and a planned contract award on August 8, 2025. The contract is anticipated to run from October 1, 2025, through September 30, 2028, with specific performance expectations detailed in the solicitation document.

The solicitation includes small business and disabled veteran business enterprise (DVBE) preference programs, offering potential incentives for certified businesses. Contractors will be subject to prevailing wage rates and must comply with detailed security, safety, and operational protocols specific to the state hospital environment. The contract includes provisions for hourly repair rates, truck charges, and remote access hours, with a maximum 15% markup on parts. Budgeted amounts for replacement parts are structured incrementally, starting at $15,000 for fiscal year 25/26 and increasing to $25,000 in subsequent years. The procurement covers jurisdictions including Fresno County and Concord City, with the primary focus on the DSH-Coalinga facility. Bidders must demonstrate comprehensive technical capabilities in CO2 refrigeration system maintenance, with a focus on the specific Cyro-Built-Advanced Refrigeration Systems infrastructure. The total estimated contract value spans multiple fiscal years, providing a comprehensive maintenance and repair solution for the state hospital's critical refrigeration infrastructure.