25-41085-000 Golf Cart, Gem and Vantage Vehicles Maintenance and Repair Services

The California Department of State Hospitals (DSH) has issued an Invitation for Bid (IFB) for Golf Cart, Gem, and Vantage vehicle maintenance and repair services, primarily focused on DSH-Napa and potentially other DSH locations throughout California. The procurement seeks a contractor to provide comprehensive vehicle maintenance services, including onsite and offsite repairs, parts replacement, pick-up and delivery, and all necessary materials and equipment on an as-needed basis. Bidders must submit responses by January 21, 2026, at 12:00 PM, with a public bid opening scheduled for 2:00 PM the same day. The anticipated contract term spans from February 12, 2026, through February 11, 2028. Key service requirements include providing hourly labor rates for onsite and offsite services, a base trip fee, battery replacement, and miscellaneous parts allowances. Evaluation criteria will focus on a single hourly rate applicable to all DSH locations, with estimated monthly service volumes of 10 onsite base charges, 100 onsite service hours, and 60 offsite service hours during the first six months, increasing to 12 months thereafter.

The contract includes specific set-aside provisions, featuring a five percent small business preference and a disabled veteran business enterprise (DVBE) incentive ranging from one to five percent based on participation levels. Contractors must be located within 50 miles of DSH-Napa and provide services Monday through Friday, 8:00 AM to 5:00 PM, excluding state holidays. Bidders must meet stringent qualifications, including proof of California business licensure, three customer references from services provided within the past two years, and comprehensive insurance coverage. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Motor Vehicle Liability ($1,000,000 per accident), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), and Workers' Compensation. Additional mandatory requirements include background checks, tuberculosis screening, LIVE SCAN fingerprinting at contractor expense, and strict compliance with DSH workplace violence and infection control policies. While specific budget ranges are not explicitly stated, the contract includes annual parts allowances ranging from $5,000 to $10,000 depending on the fiscal year.