25-30533-000 - Hospital-Wide Kitchen Equipment Maintenance and Repair

The Department of State Hospitals (DSH) - Patton is soliciting bids for a Hospital-Wide Kitchen Equipment Maintenance and Repair contract through an Invitation for Bid (IFB) numbered 25-30533-000. This procurement is specifically targeting comprehensive maintenance and repair services for kitchen equipment across the main kitchen and eight satellite kitchens, including complex machinery such as mixers, can openers, vegetable preparers, meat dicers, tilt kettles, steam kettles, tilt skillets, steamers, and ovens. Bidders must demonstrate a minimum of five years of verifiable experience in kitchen equipment maintenance and repair services. The contract requires the successful contractor to provide all necessary materials, supplies, tools, equipment, transportation, licenses, permits, prevailing wages, insurance, and personnel. Key evaluation criteria include pricing for regular hourly labor (estimated 200 hours), overtime/afterhours rates (estimated 50 hours), holiday/emergency response rates (estimated 25 hours), and a parts allowance. Critical procurement dates include a mandatory bidder's conference on February 25, 2025, at 9:00 AM, questions due by February 28, 2025, and bid submissions required by March 11, 2025, at 4:00 PM. The anticipated contract term spans from July 1, 2025, through June 30, 2027.

The procurement includes several set-aside and preference provisions designed to support small and disadvantaged businesses. A 5% small business preference is incorporated, and Disabled Veteran Business Enterprise (DVBE) incentives range from 1-5% based on participation levels. Contractors must register with the Department of Industrial Relations if their total bid exceeds $15,000, and a Payment Bond will be required for quoted amounts over $25,000. The solicitation is subject to prevailing wage requirements for contracts exceeding $15,000. Additional mandatory compliance includes completing various certification forms such as the Darfur Contracting Act Certification, Payee Data Record, Bidder Declaration, and Postconsumer-Content Certification. While specific budget ranges are not explicitly stated, the comprehensive nature of the maintenance contract and the estimated labor hours suggest a significant investment in kitchen equipment upkeep for the Patton State Hospital facility. Interested vendors must carefully review all required documentation, including the IFB and the Required Solicitation Forms, to ensure full compliance with state procurement regulations.