25-30527-000 - Omni Temp Refrigeration System Maintenance and Repair Services

The California Department of State Hospitals (DSH) - Patton is seeking a qualified contractor to provide comprehensive Omni Temp Refrigeration System Maintenance and Repair Services for the facility's New Main Kitchen. This Invitation for Bid (IFB) requires a contractor to furnish all necessary materials, supplies, tools, equipment, transportation, licenses, permits, insurance, and personnel to maintain and repair a specific Omni Temp Model #OTD24-AC-V-11-0-3-4 refrigeration system. The solicitation demands C38 Refrigeration Contractor and C20 Warm-Air Heating, Ventilating and Air-Conditioning licensed professionals capable of performing quarterly, semi-annual, and annual maintenance services, as well as emergency repairs with strict response time requirements (2 hours for urgent calls, 24 hours for non-urgent calls). A mandatory bidder's conference is scheduled for February 18, 2025, at 9:00 AM, with contractor questions due by February 21, 2025. Bid submissions are due by March 4, 2025, at 4:00 PM, with an anticipated contract term from July 1, 2025, through June 30, 2027. The procurement will evaluate bids based on labor rates, overtime rates, scheduled maintenance costs, and parts/materials allowance.

The contract includes specific set-aside and preference provisions, with 5% preference for Small Businesses and up to 5% incentive for Disabled Veteran Business Enterprises (DVBE). As a public works project subject to prevailing wage requirements under Labor Code 1720, contractors must be registered with the Department of Industrial Relations if the bid exceeds $15,000. The solicitation requires completion of multiple certification forms, including the Darfur Contracting Act Certification, Payee Data Record, Postconsumer-Content Certification, and Contractor Certification Clauses. Bidders must provide a Federal ID Number, demonstrate compliance with drug-free workplace requirements, and confirm worker's compensation coverage. While no incumbent vendor is specifically mentioned, the contract focuses on maintaining existing refrigeration infrastructure at the Patton State Hospital. Although a precise award value is not specified, the comprehensive maintenance and repair requirements suggest a potentially significant contract value commensurate with the specialized technical services and long-term contract duration.