25-30505-000 - Rental of Portable Chillers and Portable Cooling Towers

The Department of State Hospitals (DSH) - Patton is seeking bids for a contract to provide rental of portable chillers and portable cooling towers on an as-needed basis. The procurement is an Invitation for Bid (IFB) soliciting services for rental of 150-ton, 280-ton, and 400-ton chillers and cooling towers, including all necessary accessories, equipment, maintenance, delivery, setup, chemical testing, and removal services. Contractors must own all rental equipment and maintain a central business location within a 75-mile radius of Patton State Hospital, ensuring delivery and setup within 4 hours of request. Bidders are required to possess a current C-20 Warm-Air Heating Ventilating and Air-Conditioning license and must comply with prevailing wage requirements. A mandatory bidder's conference is scheduled for January 28, 2025, at 9:00 AM, with questions due by January 31, 2025, at 4:00 PM, and final bids due February 10, 2025, at 4:00 PM. The anticipated contract term spans from July 1, 2025, through June 30, 2028, with a public bid opening on February 11, 2025, at 9:00 AM.

The solicitation includes specific set-aside provisions and preferences for small businesses and disabled veteran-owned businesses (DVBE). A small business preference of 5% is available, with DVBE incentives ranging from 1-5% based on participation levels. Contractors will be compensated through a structured pricing model that includes weekly and monthly rental rates for different chiller and cooling tower sizes, with additional fees for setup, delivery, removal, and special project requirements such as OSHPD submittals or chemical testing. A 25% discount applies to rentals exceeding 6 months. Bidders must complete standard state contracting forms, including certifications for the Darfur Contracting Act, worker's compensation, drug-free workplace compliance, and possession of a valid California Seller's Permit. While specific budget ranges are not explicitly stated, the multi-year contract and tiered pricing structure suggest a potential significant investment in portable cooling infrastructure for the Patton State Hospital facility.