25-303 Freestanding Modular Systems Furniture (MSF) Services for Various DMV Offices in Northern and Central California

The California Department of Motor Vehicles (DMV) is issuing an Invitation for Bid (IFB) for freestanding modular systems furniture (MSF) services to support DMV headquarters in Sacramento and field offices across Regions I through IV in Northern and Central California. The procurement encompasses all labor, tools, materials, equipment, and travel necessary to install, reconfigure, repair, lift, adjust, disassemble, palletize, inventory, store, and transport MSF components manufactured by CALCTRA, AllSteel, Aspects, and Haworth. The scope of work specifically excludes non-freestanding MSF components requiring seismic bracing, electrical installation work, and bolting or securing components to structural elements. Bidders must possess a valid C-61/D-34 contractor license from the California Department of Consumer Affairs, Contractors State License Board, a valid Motor Carrier Permit from the California DMV, and provide references from three different government agencies demonstrating successful MSF and storage services performed within the last five years. The cost structure includes hourly rates for lead installers and installers at both straight time and overtime rates, travel compensation for distances exceeding sixty-five miles, and daily secured storage rates per pallet. Written questions must be submitted by January 20, 2026 at 4:30 p.m., with answers posted by January 22, 2026 at 4:30 p.m.; bids are due January 28, 2026 by 11:59 p.m. via email to DMVBIDS@dmv.ca.gov in non-fillable PDF format, with bid opening scheduled for January 29, 2026 at 1:00 p.m. The contract term is thirty-six months with a proposed start date of March 1, 2026, or upon contract approval, whichever occurs later.

The procurement includes set-asides and participation incentives for Small Business Enterprises (SBEs), Non-Small Business (Non-SB) entities, and Disabled Veteran Business Enterprises (DVBEs), with bid reductions of three to five percent available based on DVBE commitment levels of 3.00 percent or greater. Prevailing wage requirements apply to this procurement, and DIR registration is mandatory if the bid exceeds $25,000.00. The incumbent contractor is Escue and Associates, Inc., which held the current contract valued at $1,633,758.00. The estimated cost for this project is $1,093,834.00, representing a decrease from the previous contract value. Interested contractors should note that submissions must be in non-fillable PDF format and directed to the DMV Bids email address to ensure compliance with submission requirements and consideration for award.