25-30012-000 - PM, BIT and Repair Services for State Vehicles

The Department of State Hospitals (DSH) - Patton is issuing Invitation for Bid (IFB) 25-30012-000 to procure comprehensive preventative maintenance, Basic Inspection of Terminals (BIT) inspections, and repair services for a fleet of 17 state-owned vehicles ranging from 2008 to 2024 models, including boom trucks, refuse trucks, box trucks, buses, and stake bed vehicles. The successful contractor must be a DGS-certified Office of Fleet and Asset Management (OFAM) Approved Vendor with a facility located within 30 minutes of the DSH-Patton location at 3102 E. Highland Ave., Patton, CA 92369, and must provide services Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding state-observed holidays. Required services encompass oil changes for light-duty and heavy-duty vehicles, diagnostic services, DPF and DOC services, liftgate repairs, towing, medium-duty truck repair, and miscellaneous repairs. The contractor must establish hourly labor rates for both heavy-duty and light-duty vehicles, per-unit pricing for BIT inspections, preventative maintenance, service calls, and diagnostic fees, and per-visit towing fees, with parts, supplies, environmental fees, and hazardous waste disposal fees itemized at current industry rates for reimbursement. Minimum qualifications require proof of legal right to do business in California, three customer references from services provided within the past two years with preference for government entity references, submission of a signed Standard Agreement within seven to ten calendar days of receipt, and compliance with all specified insurance requirements. The bid submission deadline is January 28, 2026, at 4:00 p.m., with a question deadline of January 21, 2026, at 4:30 p.m., and public bid opening scheduled for January 29, 2026, at 8:30 a.m. The anticipated contract term runs from February 6, 2026, through June 30, 2027, with an option to extend for up to one additional year at the same rates upon mutual written agreement.

The procurement includes a five percent small business preference for California-certified small businesses, microbusinesses, or non-small businesses with at least 25 percent small business subcontracting participation, and a Disabled Veteran Business Enterprise (DVBE) incentive ranging from one to five percent based on participation level. Required insurance coverage includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Pollution/Environmental Impairment Liability ($1,000,000 per claim/$2,000,000 aggregate), Motor Vehicle Liability ($1,000,000 per accident), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), Performance Bond (contract price), and Payment Bond (contract price), with workers' compensation insurance maintained as required by statute. The IFB does not specify a budget range or award value, and DSH makes no guarantee regarding the actual amount of work to be performed but reserves the right to adjust total expenditures. Bidders must submit sealed bids with a minimum of one original and one copy, including all required attachments and certifications. No incumbent vendor or existing contractor is identified in the solicitation documents, and no specialized technology integration requirements are mentioned.