25-26 GNSS Receiver & Software

The Erie 2-Chautauqua-Cattaraugus Board of Cooperative Educational Services (BOCES) is conducting a procurement for a comprehensive Global Navigation Satellite System (GNSS) Receiver and Software package specifically designed for Career and Technical Education (CTE) students. The primary procurement is for a Trimble R780 GNSS Receiver with a base station, including a Trimble T7 Data Controller with SiteWorks core module, a Rover 3D Machine Guidance system, and a 5-year Premium Protection Plan. The bid solicitation requires vendors to submit detailed proposals with complete equipment specifications, including manufacturer names, item numbers, and model details, with a strict requirement for new products only. The bid is scheduled to be opened on October 16, 2025, at 11:00 AM, with pricing effective for orders placed between November 6, 2025, and June 30, 2026. Vendors must provide comprehensive training (minimum of 2 full days) and include all shipping costs within their bid prices, with no additional shipping charges permitted. The evaluation will likely focus on comprehensive proposal content, technical specifications, training quality, and overall value.

The procurement opportunity is open to all Erie 2 BOCES component school districts, with no specific set-aside designations mentioned in the documentation. Vendors must complete several mandatory forms, including a Non-Collusive Bidding Certification, Corporate Resolution, and Bidder's Certification, which suggests a comprehensive vetting process. While specific budget ranges are not explicitly stated, the procurement involves sophisticated GNSS equipment and associated software, indicating a potentially significant investment. The bid will be awarded during the November Board of Education meeting, with award notices posted online. Demonstrator and used equipment are expressly prohibited, emphasizing the requirement for new, high-quality technological solutions. Vendors must provide detailed product information and are allowed to propose equivalent products, provided they meet the specified technical requirements and standards. The contract duration appears to be from November 6, 2025, through June 30, 2026, suggesting a fiscal year-aligned procurement cycle.