25-186; Repair and Maintenance of Automated Logic Equipment

The City of Springfield, Massachusetts, through its Office of Procurement, is soliciting bids for Invitation for Bids No. 25-186, seeking contractors to provide repair and maintenance services for Automated Logic equipment across city facilities. The procurement is specifically for the Department of Parks, Buildings & Recreation Management - Facilities Division, with the scope encompassing on-call and scheduled preventative maintenance, occasional repairs, and associated technical support. Bid documents will be available from May 14, 2025, with formal bids due by 2:00 PM EST on June 5, 2025. Potential bidders are required to submit any questions to the Office of Procurement by May 23, 2025, at 4:30 PM. The contract will be awarded to the lowest responsible and eligible bidder, following evaluation criteria that consider technical capabilities, responsiveness to specifications, and compliance with Massachusetts General Laws (MGL) Ch. 149. Contractors must demonstrate expertise in servicing Automated Logic equipment and provide comprehensive maintenance and repair capabilities.

The City of Springfield has established a 20% Minority and Women-owned Business Enterprise (MWBE) participation goal for this contract, indicating a preference for diverse vendor participation. The initial contract term is one year, with potential for two additional one-year renewals at the city's discretion. The estimated annual contract value is $50,000.00, with potential prevailing wage requirements as determined by the Massachusetts Department of Labor Standards (DLS). Bidders should be prepared to comply with MWBE guidelines and potentially demonstrate their capacity to meet wage standards. The Chief Procurement Officer reserves the right to waive informalities and reject any or all bids if deemed in the public interest, providing flexibility in the procurement process. Interested contractors should carefully review all bid documentation and ensure full compliance with the specified requirements and municipal procurement guidelines.