25-139 Small Business (SB) Bid Solicitation - Janitorial services at the Vacaville DMV Field Office

The California Department of Motor Vehicles (DMV) has issued a Small Business (SB) Bid Solicitation for after-hours janitorial services at the Vacaville DMV Field Office, located in Solano County. The procurement seeks a qualified contractor to perform comprehensive cleaning services for approximately 5,598 square feet of facility space over a 36-month contract term. Deliverables include daily, weekly, biweekly, quarterly, semi-annual, and annual cleaning tasks, with specific requirements for cleaning, disinfecting, and maintaining various facility areas. Bidders must attend a mandatory pre-bid conference on September 10, 2025, at 10:00 AM at the Vacaville DMV Field Office and submit proposals via email by September 16, 2025, at 2:30 PM. Key qualifications include providing all necessary cleaning supplies, equipment, personnel, uniforms, and personal protective equipment, as well as maintaining detailed maintenance logs. The DMV will evaluate bids based on compliance with specific wage and benefit requirements, including a minimum hourly rate of $35.25 for janitors.

The contract is exclusively set aside for small businesses certified by the California Department of General Services, restricting participation to qualifying small business enterprises. The current contractor is Quality Cleaning Professionals, LLC, which has been providing services at a rate of $2,177.00 per month, totaling $78,372.00 for the previous contract period. The estimated cost for the new 36-month contract is $102,132.00, representing an increase from the previous contract. The DMV will provide certain cleaning products and a chemical management system, but the successful bidder will be responsible for all other aspects of janitorial service delivery. Prospective bidders must carefully review the detailed scope of work and ensure they can meet all specified requirements, including performing services after regular business hours and maintaining high standards of cleanliness and sanitation.