25-10035-000 Universal/E-Waste Recycling Services

The Department of State Hospitals – Atascadero is soliciting bids for Universal/E-Waste Recycling Services through Invitation for Bid #25-10035-000, with a deadline for bid submission on March 20, 2026 at 3:00 PM and public bid opening scheduled for March 25, 2026 at 10:00 AM. The selected contractor must provide comprehensive e-waste collection, pickup, and recycling services on an as-needed basis, including the provision of 20 and/or 40 cubic yard collection containers, transportation via vehicles equipped with hydraulic lift-gates, and proper recycling of specified electronic waste items such as air conditioners, computers, monitors, televisions, refrigerators, and related equipment. The Department anticipates requiring services 2-4 times per year, with each pickup weighing between 12,000 and 25,000 pounds. Bidders must possess valid E-Waste Handler or Recycler Business Identification Numbers from the California Department of Toxic Substances Control, active Collector and Recycler certification through CalRecycle, and proof of California business licensing. Required qualifications also include Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Pollution/Environmental Impairment Liability insurance of $1,000,000 per claim/$2,000,000 aggregate, Motor Vehicle Liability insurance of $1,000,000 per accident, and both Performance and Payment Bonds in amounts not less than the contract price. Bidders must submit pricing on a per-pound basis for various e-waste categories across seven separate billing periods covering the contract term, and provide three references from customers for whom similar services were provided within the past two years. Questions from bidders are due by March 12, 2026, with DSH responses to questions provided by March 16, 2026. The notice of intent to award will be posted on March 26, 2026, with an anticipated contract start date of June 1, 2026.

The initial contract term runs from June 1, 2026 through May 31, 2029, with an optional two-year extension capability consisting of two additional one-year terms through May 31, 2031. A Small Business preference program is available, providing a 5% preference adjustment to qualified small business bidders, and a Disabled Veteran Business Enterprise (DVBE) incentive program is offered, providing up to 5% adjustment based on participation level. No incumbent vendors or current contractors are identified in the solicitation documents. The contract will be awarded to the lowest responsible bidder, with contract award anticipated within 30 days after bid opening. While specific budget ranges or award values are not explicitly stated in the solicitation, pricing will be evaluated on a per-pound basis for e-waste recycling services, with anticipated volumes of 12,000 to 25,000 pounds per pickup across 2-4 annual pickups over the three-year initial contract period. All bidders must comply with general provisions, confidentiality and information security standards, workplace safety protocols, and security clearance procedures for DSH facility access, and the agreement includes standard state terms and conditions with no negotiation permitted on contract language.