25-076 Landscape cleanup and maintenance services at the Pasadena DMV Field Office

The California Department of Motor Vehicles (DMV) has issued Invitation for Bid (IFB) No. 25-076 for landscape cleanup and maintenance services at the Pasadena DMV Field Office. The procurement is for a 36-month contract beginning September 1, 2025, or upon contract approval, with comprehensive landscape management requirements. Specific services include a potential one-time landscape cleanup and bi-weekly maintenance involving lawn care, shrub maintenance, tree trimming, hardscape area cleaning, and waste disposal. A mandatory pre-bid conference is scheduled for June 19, 2025, at 9:30 AM at the Pasadena DMV Field Office, with written questions due by June 24, 2025, at 10:00 AM. Bids must be submitted electronically via email by July 2, 2025, at 10:00 AM, with bid opening occurring the same day at 2:30 PM. Evaluation criteria will focus on bid responsiveness, lowest bid price, and compliance with solicitation requirements. Bidders must possess a valid C27 contractor license to be considered eligible.

The solicitation includes potential Small Business Enterprise (SBE) and Disabled Veteran Business Enterprise (DVBE) preferences, with the DVBE participation requirement waived. Bidders providing DVBE subcontractor involvement may receive a bid incentive ranging from 3% to 5% based on their percentage of DVBE participation. The current contractor is J & S Property Management & Maintenance, Inc., who previously provided services for $16,400.00 over 36 months. The estimated cost for the new contract is $34,414.00, which represents a significant increase from the previous contract. Required documentation includes a Bid/Bidder Certification Sheet, Cost Sheet, Payee Data Record, and various certifications related to civil rights laws and economic sanctions. The DMV reserves the right to reject any bids and will carefully evaluate submissions to ensure they meet all solicitation requirements.