25-044 On-Call Job Order Contracting (JOC) Services for the City of Sandy Springs

The City of Sandy Springs, Georgia, issued Invitation to Bid (ITB) 25-044 for On-Call Job Order Contracting (JOC) Services, seeking to award between one and six general contractor services to perform miscellaneous repair, alteration, modernization, maintenance, rehabilitation, and construction services at various locations throughout Sandy Springs. The procurement encompasses a comprehensive collection of detailed repair and construction tasks with pre-established unit pricing based on the RSMeans Facilities and Commercial Renovation Catalog (Edition 2025, MasterFormat 2018), where typical individual job orders are valued between $10,000 and $100,000, with a maximum value not to exceed $500,000 per job. Work will be assigned via individual Notices to Proceed for each project, with work hours normally operating from 7:00 AM to 7:30 PM, Monday through Friday, and extended hours available upon written request. The bid submission deadline is November 3, 2025, at 2:00 p.m. EST via the Bonfire Portal, with a non-mandatory pre-bid conference held on October 9, 2025, at 11:30 AM Eastern Time, and questions required to be submitted by October 10, 2025, at 5:00 PM. The initial contract term is one year with the City holding an exclusive option to renew for four additional one-year periods contingent upon annual appropriations. Evaluation is based on adjustment factors submitted for three compensation categories—Normal Working Hours (weighted 0.70), Other than Normal Working Hours (weighted 0.20), and Emergency Work with response within 24 hours (weighted 0.10)—with a weighted cost factor determining the lowest overall cost bidder. All work must comply with State of Georgia building codes, City of Sandy Springs ordinances, federal safety standards, ADA accessibility requirements (WCAG 2.1 Level AA), and Georgia Security and Immigration Compliance Act requirements including E-Verify verification, with the contractor required to perform at least 51 percent of the contract value directly.

No specific set-aside designations or restrictions targeting disadvantaged enterprises are identified in the procurement documentation. The City requires insurance coverage including Workers' Compensation with $1,000,000 employer's liability limits, $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and $3,000,000 Umbrella coverage, with performance and payment bonds required for contracts equaling or exceeding $250,000, though no bid bond is required for the initial solicitation or task orders. Liquidated damages are assessed at $100 per day for projects valued $5,000–$25,000, $150 per day for $25,001–$100,000, and $250 per day for $100,001–$500,000. The Bid Schedule Results document indicates that six vendors submitted bids with award criteria scores ranging from 0.9813 to 1.205, though specific pricing amounts and contract values are not disclosed in the available documentation. Projects will be funded on an as-needed basis from approved departmental or capital budgets as they are identified and authorized, with no designated funding currently allocated for this initial JOC procurement by the City of Sandy Springs.