25-036-LH Outdoor Emergency Siren Warning System (5/15/25)

Macon-Bibb County is seeking proposals for a comprehensive Outdoor Emergency Siren Warning System replacement through Invitation for Bid #25-036-LH. The procurement aims to acquire a turnkey solution for the county's Emergency Management Department, requiring a modern system with 100% audible outdoor coverage, web-based control capabilities, and National Weather Service alert integration. Vendors must provide a complete system including design, engineering, equipment supply, installation, testing, commissioning, training, and documentation. The project demands a detailed technical proposal demonstrating experience with large-scale emergency siren systems, including a coverage analysis with maps, web-based control system description, silent testing methodology, and a comprehensive training program. Evaluation criteria will assess bidder qualifications across four key areas: experience (25 points), technical approach (30 points), project timeline (25 points), and price (20 points). Key procurement dates include a mandatory pre-bid conference on Monday, April 28, 2025, at 10:00 a.m. via Zoom, with questions due by April 25, 2025, at 3:00 p.m. Sealed bids are due on Thursday, May 15, 2025, at 12:00 noon, with public bid opening scheduled for 2:00 p.m. the same day.

The county actively encourages participation from minority, women-owned, and disadvantaged business enterprises (M/W/DBE), with specific provisions to support small and disadvantaged businesses. Interested businesses can contact Charise Stephens, Director of Small Business Affairs, at (478) 300-2297 for assistance with the competitive process. Contractors must submit comprehensive documentation including a List of Sub-Contractors, Minority Participation Goal form, and E-Verify Affidavit. Insurance requirements mandate $1,000,000 in general and automobile liability coverage, and the successful vendor must provide a five-year warranty on labor and workmanship. While no specific budget range is explicitly stated, the proposal is limited to 20 pages and requires a detailed pricing breakdown covering design, supply, installation, testing, commissioning, and annual maintenance costs. Prospective bidders must demonstrate financial stability, provide references from similar municipal projects, and comply with Georgia's Open Records Act, including quarterly subcontractor participation reporting.