25-0300-IFB Division of Law Enforcement/Bureau of Investigation/Recycle Fraud Program - Billboard Rental/Production

The California Department of Justice, Division of Law Enforcement, is soliciting bids through Invitation for Bid (IFB) 25-0300-IFB for billboard rental and production services for the Bureau of Investigation's Recycle Fraud Program. The procurement requires renting, producing, installing, and maintaining three specific outdoor vinyl billboards: a 14' x 48' billboard in Mohave, Arizona on El Highway 95; a 12' x 40' billboard in Ehrenberg, Arizona on Interstate 10; and a 10' x 30' billboard in Needles, California on El Needles Highway. Bidders must submit detailed pricing for monthly rental costs (including maintenance) and production costs (including installation) for each billboard location, with costs remaining fixed throughout the three-year contract term. An optional pre-bid walkthrough is scheduled for Wednesday, December 3, 2025, at 3:00 p.m. PST, with written questions due by Friday, December 5, 2025, at 3:00 p.m. PST. Bids are due no later than 3:00 p.m. PST on Thursday, December 11, 2025, with a bid opening on Friday, December 12, 2025, at 10:00 a.m. PST. The contract is anticipated to be effective from January 1, 2026, through December 31, 2028, with potential extension at the Department's discretion.

While the Disabled Veteran Business Enterprise (DVBE) participation requirement has been waived, bidders providing DVBE participation at 3.25 percent or more of the total contract amount are eligible to receive a DVBE incentive of up to 5 percent for evaluation purposes. Small business and microbusiness preferences up to 5 percent are available, along with a non-small business subcontractor preference for firms committing at least 25 percent of the bid price to small business subcontractors. Bidders must have a regular place of business in California, obtain appropriate licenses and permits, and provide liability insurance as specified in the agreement. The contract will be awarded to the responsive and responsible bidder offering the lowest cost after adjustment for applicable preferences and incentives. Potential bidders may be subject to background investigations before services commence, and the Department of Justice reserves the right to reject all bids or cancel the solicitation if deemed in the agency's best interest. While specific budget ranges are not explicitly stated, the contract involves three billboard locations with monthly rental and periodic production costs over a three-year term.