25-023 ITB tape and paint

The Houston County School District is conducting a competitive bid (ITB #25-023) for tape and paint supplies, soliciting responses from vendors to provide various school and office materials. The procurement covers specific quantities of items including masking tape, sheet protectors, staplers, dry erase markers and erasers, poster board, shipping labels, permanent markers, tempera paint, calculator batteries, pencil cap erasers, and rubber bands. Bids are due on January 30, 2025, at 2:00 PM EST, with all responses required to be submitted on a USB flash drive in Excel format, accompanied by a hardcopy sealed in a marked envelope. Vendors must submit any questions in writing by January 22, 2025, and provide product samples by the bid closing date. The district will evaluate bids based on pricing, with additional considerations for credit card usage fees, and has specified that pricing must remain firm for six months after bid award. Delivery will be FOB Destination to the HCSD Distribution Center in Warner Robins, Georgia, with payment to be made within 30 days of acceptance via check or credit card.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The bid allows for potential multiple vendor awards, with no guaranteed minimum purchase quantities. The contract will operate under Georgia Code section 20-2-506, with award decisions to be made within 60 days of bid opening. Based on the bid worksheet, the anticipated contract value appears to be relatively modest, with quantities ranging from 5 to 100 units across different supply categories. Vendors such as Pyramid, National Art, and School Specialty have previously responded to similar bids, indicating an established market for these types of school supply procurements. The district will accept brand-name products and "or equal" alternatives, requiring vendors to submit samples for non-specified brands. Pricing structures vary, with some vendors charging additional fees for credit card transactions, which will be factored into the overall bid evaluation.