25-020 shade screens for alto park bleacher areas

Floyd County Board of Commissioners is seeking sealed quotes for shade screens to be installed at Alto Park through Request for Quotes (RFQ #25-020). The procurement specifically targets custom shade structures for five different fields, requiring materials for hip shade items with two distinct dimension configurations: L36' x W12' x H9' and L18' x W12' x H9', each featuring 4-6 columns and base plates. This procurement is materials-only, with the Parks & Recreation Department handling installation in-house. Quotes are due by 11:00 AM on April 29, 2025, with a critical delivery timeline targeting June/July. Bidders must submit comprehensive documentation including a Bidders Declaration, Vendor Information, Non-Discrimination Certificate, Non-Collusion Certificate, Drug-Free Workplace Certificate, and W-9. Potential vendors are required to provide detailed unit pricing for shade screen configurations, anchor hardware, and templates, with all communications regarding the bid to be directed to Randy E. Self in the Purchasing Department. Questions must be submitted via the Bonfire website or email no later than 5:00 PM on April 23, 2025.

The procurement appears to have no specific set-aside designations or restrictions on vendor participation. Floyd County maintains broad discretion in the procurement process, explicitly reserving the right to reject any or all proposals and waive informalities. The county is tax-exempt and will consider submitted prices as maximum rates, not subject to increase due to taxes, shipping, or handling charges. Payment terms are established as Net 30 Days following delivery to the specified destination at 1014 Burnett Ferry Road in Rome, GA. While no specific budget range is explicitly stated, the detailed specifications suggest a structured procurement approach that prioritizes precise material requirements over broad financial parameters. The procurement represents a targeted effort to enhance park infrastructure through carefully specified shade screen installations, with an emphasis on material quality and precise dimensional specifications.