25-016 city of griffin request for qualifications and proposals grant writing/administrative & relat

The City of Griffin, Georgia is issuing a Request for Qualifications and Proposals (RFQ/P) to procure grant writing and administrative services for federally assisted projects. Proposals are due by 2:00 PM on June 30, 2025, and must be submitted to Michelle Haynes, Planning & Development Director, at the City of Griffin or via email at mahynes@cityofgriffin.com. The selected consulting firm will provide comprehensive grant writing, grant administration, and related services for projects utilizing federal funds, including Community Development Block Grants (CDBG), Redevelopment Fund Projects (RDF), Community Housing Improvement Program (CHIP), Home Investment Partnerships Program (HOME), Employment Incentive Program (EIP) Projects, Economic Development Administration (EDA) Projects, and other federally funded initiatives. Responding firms must demonstrate a strong record of successfully assisting local governments with federally assisted projects and provide deliverables including grant application preparation, Environmental Review Record preparation, draw and disbursement requests, financial administration assistance, public hearing support, funding agency monitoring coordination, Uniform Relocation Assistance and Real Property Acquisition Act (URA) compliance assistance, bid document preparation, Davis-Bacon labor requirement compliance, Affirmatively Furthering Fair Housing (AFFH) requirements assistance, and close-out documentation. Required qualifications include demonstrated experience with federal grant writing and administration, key personnel with appropriate expertise, current workload capacity, and three professional references. Submission requirements include a completed Statement of Qualifications Form, firm history and resources documentation, federal funds experience description, key personnel qualifications, fee schedules with pricing proposals for grant writing and administration services (administration fees acceptable on a percentage basis), proposed scope and level of service, and experience descriptions with similar projects. The City intends to contract within one year from the May 30, 2025 notice date, with the immediate project focusing on a Community Development Block Grant for water, sewer, and drainage improvements.

Section 3 Business Concerns are strongly encouraged to apply and may claim preference status if they meet one of three certification pathways: ownership of 51 percent or more by low or very low-income persons, performance of over 75 percent of labor hours by Section 3 workers, or ownership of 51 percent or more by current public housing or Section 8-assisted housing residents. Firms claiming Section 3 status must submit appropriate certifications, previous Section 3 compliance certifications, and an action plan demonstrating outreach efforts using at least three specified methods to identify Section 3 workers and businesses. The City of Griffin complies with Title VI of the Civil Rights Act of 1964, Section 109 of the Housing and Community Development Act of 1974, the Fair Housing Act, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and the Architectural Barriers Act of 1968. All responding firms will be reconsidered on a project-by-project basis for future federally funded opportunities within a 24-month period from the notice date, though this is not a retainer services arrangement. No specific award value or budget range is disclosed in the procurement documents; pricing will be negotiated with the selected firm based on proposed fee structures. This procurement is subject to federal and state contract provisions prescribed by the Georgia Department of Community Affairs and other applicable federal agencies.