25-013 ITB paper bid

The Houston County School District is conducting an Invitation to Bid (ITB) for paper products, specifically soliciting bids for various paper supplies including bulletin board paper, calculator paper, card stock, construction paper, and colored copy paper. The procurement opportunity (Bid #25-013) is open to vendors who can provide specific brands and models of paper products, with bids due on December 4, 2024, at 2:00 PM to the district's Purchasing Department. Vendors must submit detailed pricing information and provide samples of any alternate brands not originally specified in the bid documentation. The district will evaluate bids based on responsiveness and vendor responsibility, with the potential to award the contract to one or more vendors. Key submission requirements include indicating exact brand names, model numbers, and unit costs, with prices expected to remain valid for the contract duration. Delivery will be made to the HCSD Distribution Center, and vendors are responsible for any damages during delivery or installation.

The bid does not explicitly indicate any set-aside designations or restrictions for disadvantaged enterprises. Eight vendors have already submitted bids, including Unlocked Greatness, Cascade, CPG, Quill, Pyramid, HiTouch, Staples, and School Specialty, with varying pricing structures and P-Card acceptance terms. While no specific budget range is provided, the bid documents suggest the contract will be flexible, with no guaranteed quantities and the potential for multiple vendor awards. P-Card fees among bidders range from 0% to 5%, with vendors like Pyramid charging 5%, Unlocked Greatness 3.5%, and CPG 3%. The contract duration appears variable, with some vendor terms ranging from 1-6 months, and at least one vendor's term extending to June 30, 2025. The Houston County School District will be exempt from state sales tax and federal excise tax, and payment will be processed within 30 days of receipt, inspection, and acceptance of goods.