25-008 Mail Transportation Services

The California Department of Motor Vehicles (DMV) has issued Invitation for Bid (IFB) #25-008 for Mail Transportation Services across multiple jurisdictions including Placer County, Sacramento County, Yolo County, Placerville City, Sacramento City, and West Sacramento City. The procurement seeks a contractor to provide comprehensive mail transportation services, specifically involving the pickup and delivery of DMV mail between designated points, including DMV facilities in Sacramento and USPS facilities. The scope of work requires approximately 75 monthly loads, transported three times per day Monday through Friday and once on Saturday mornings, with secure transport vehicles equipped with power lift gates. Key deliverables include reliable, consistent mail transportation with strict adherence to security protocols. The contract term is thirty-six months, tentatively starting November 1, 2025, or upon contract approval. Critical procurement dates include: March 12, 2025 at 10:00 AM for written questions, March 20, 2025 by 5:00 PM for question responses, March 26, 2025 for bid submission, and March 27, 2025 at 10:00 AM for bid opening.

The solicitation includes several significant financial and insurance requirements, with the contractor needing to maintain $1 million in commercial general liability insurance, $1 million in automobile liability, $300,000 in cargo liability, and $1 million in crime insurance. A performance bond equal to 100% of the contract amount is mandatory. While the procurement includes a Disabled Veteran Business Enterprise (DVBE) participation incentive of 3-5%, the DVBE participation requirement has been waived for this contract. The total estimated contract value is $250,000.00, with award to be made to the lowest responsible responsive bidder. The DMV will provide complimentary background check services at headquarters if requested. Notably, no minimum or maximum quantity of mail loads is guaranteed under the contract, providing flexibility for both the government agency and the selected vendor. Bid submissions must be made via email to DMVBIDS@dmv.ca.gov, with comprehensive evaluation focusing on responsiveness, responsibility, and cost-effectiveness.