25-005: Musical Instrument Repair - Strings

The Greece Central School District in Monroe County, New York, is soliciting competitive quotations for comprehensive musical instrument repair services through RFQ #25-005, specifically targeting string instrument repair and maintenance for the 2025-2026 school year with potential two-year extension options. The procurement encompasses repair services for string instruments including cellos, violas, violins, string basses, and harps across multiple district school locations such as Arcadia and Athena Middle and High Schools and several elementary schools. Contractors must provide detailed unit pricing for specific repair services like bridge replacement, fingerboard work, glueing, neck repairs, and string replacements across various instrument sizes and types. Required vendor qualifications include having qualified technicians, maintaining an online service history database, providing monthly repair reports, and offering a one-year warranty from the date of service. Key evaluation criteria involve contractors' ability to respond to service calls within specified timeframes: 24 hours for emergency repairs, 5 business days for routine repairs, and 10 business days for major overhauls. The RFQ was posted on April 7, 2025, with quotes due by April 28, 2025, and the initial contract period running from July 1, 2025, through June 30, 2026.

The RFQ does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The procurement allows for approximately 5% annual adjustments to the instrument inventory, providing flexibility for the district's evolving needs. While no incumbent vendors are mentioned, the RFQ requires contractors to demonstrate comprehensive capabilities including parts availability, insurance compliance, and professional references. Contractors must provide all-inclusive pricing covering labor, materials, overhead, and travel, with no additional charges permitted. The pricing structure allows vendors to quote individual repair prices for each instrument category, suggesting a potentially significant contract value that will depend on the specific repair needs and the number of instruments requiring service. The contact for questions and quote submissions is Christine Viegas at christine.viegas@greece.org, with a phone number of 585-966-2383, indicating an opportunity for potential vendors to seek clarification about the contract requirements.