25-0022-4. Purchase of (2) Two Heimann X-ray Hi-Scan Inspection Systems (SHERIFF)

Chatham County is soliciting competitive bids for the purchase of two specific Heimann X-ray Hi-Scan inspection systems for the Sheriff's Department, specifically one Model 6040ds and one Model 7555si system. The procurement is a one-time purchase contract with strict specifications that only new systems will be accepted, and no equivalent alternatives are permitted. Bid submissions are due on March 26, 2025, at 2:00 PM, and must be submitted exclusively through the Chatham County Purchasing Portal at chathamcountyga.bonfirehub.com/portal. All questions must be submitted in writing through the portal to Bernadine Bruen, Procurement Specialist, and bidders are expressly prohibited from directly contacting any county department during the bidding process. The delivery locations differ for each system: the Model 7555si will be delivered to 133 Montgomery Street, Savannah, GA 31401, and the Model 6040ds to 1050 Carl Griffin Drive, Savannah, GA 31405, with at least one day's advance notice required. The bid award may be contingent upon the proposed delivery timeframe, and potential vendors should note that Chatham County does not utilize third-party bid acquisition services.

The procurement includes a 30% combined Minority Business Enterprise (MBE)/Women Business Enterprise (WBE) participation goal, which suggests opportunities for diverse business participation. Required insurance coverage includes Commercial General Liability ($1,000,000), Workers' Compensation ($500,000), and Business Automobile Liability ($1,000,000). Pricing must be F.O.B. Chatham County, with all handling and surcharges included in the bid price, and the county will not pay additional surcharges. The county is tax-exempt, and payment terms are net 30 days after receipt of an acceptable invoice. While specific budget ranges are not detailed in the documents, this is a specialized procurement for high-tech security inspection equipment for the Sheriff's Department. The contract emphasizes standardization and existing maintenance contract considerations, which suggests these systems will integrate with current Sheriff's office technological infrastructure. Potential bidders should be prepared to demonstrate compliance with all specified requirements, including the precise X-ray system models and delivery specifications.