25-0015-2 Purchase & Installation of an AV System for the EOC Annex **REBID**

Chatham County is seeking qualified vendors to procure and install a comprehensive audiovisual (AV) system for the Emergency Operations Center (EOC) Annex located at 295 Police Memorial Drive in Savannah, Georgia. The Invitation to Bid (ITB #25-0015-2) is a turn-key procurement requiring the complete replacement of the existing AV system and associated cabling with a modern solution. Specific deliverables include five new 5200 lumen WUXGA laser projectors, wireless microphone systems, audio processors, touchscreen controls, speakers, and various AV infrastructure equipment. The project requires full removal of the old system, complete installation, testing, training, and comprehensive documentation. Bidders must submit proposals through the Chatham County online procurement portal by March 7, 2025, at 2:00 PM, with an estimated project completion time of 90 days from the notice to proceed. No pre-bid conference is scheduled, but site visits are available by appointment to verify project requirements.

The contract includes a 30% combined Minority/Women-owned Business Enterprise (MBE/WBE) participation goal, indicating a preference for diverse vendor participation. Contractors must provide warranty service with stringent response time requirements, including 1-2 hour response times during EOC activations (24/7) and 24-hour response times during non-activation periods (Monday-Friday, 8 AM-5 PM) for a minimum of one year after project handover. The procurement is structured as a one-time purchase rather than an annual contract, and the project is not funded through Special Purpose Local Option Sales Tax (SPLOST). While no specific budget range is explicitly stated in the documents, the comprehensive AV system specifications suggest a significant investment in modernizing the county's emergency operations communication infrastructure. Vendors are strictly prohibited from contacting county departments directly and must communicate exclusively through the designated Procurement Specialist, Ms. Sabrina Tippett, via the official Chatham County procurement portal.