24HS0010 - Generator Maintenance and Incidental Repair Services

The California Department of Veterans Affairs (CalVet) is seeking a contractor to provide Generator Maintenance and Incidental Repair Services for the Northern California Veterans Cemetery located in Igo, Shasta County. The procurement involves comprehensive maintenance and repair of a specific Generac Standby Generator with a John Deere engine and automatic transfer switch. Services include semi-annual and annual maintenance, incidental repairs, and emergency response, with technicians required to be certified and trained on the specified equipment. The contractor must provide all necessary labor, materials, transportation, licenses, and permits to perform services during standard business hours (7:30am-4:00pm Monday-Friday), with emergency response mandated within 2 hours of notification. The Invitation for Bid (IFB #24HS0010) was released on February 27, 2025, with bidder questions due by March 5, 2025 at 5:00 p.m., and bid submissions required by March 14, 2025 at 5:00 p.m. The bid will be opened on March 17, 2025, with an anticipated contract award on March 24, 2025, covering a three-year term from April 1, 2025, through March 31, 2028.

The procurement encourages participation from Disabled Veteran Business Enterprises (DVBEs) and Small/Micro Businesses through a bid preference program offering incentives ranging from 1% to 5%. Bidders must submit multiple certification documents, including the Bidder Declaration, Commercially Useful Function Certification, and DVBE Program Requirements forms. While no mandatory DVBE participation goal exists, businesses can gain competitive advantages by meeting specific certification requirements. The contract includes a fixed parts maximum of $2,700, with parts to be reimbursed at cost plus 10% markup. Successful bidders must maintain California business licensing, carry comprehensive insurance including $1M commercial general liability, and demonstrate capability to perform all required generator maintenance and repair services. Contractors must also comply with various state contracting regulations, including nondiscrimination requirements, drug-free workplace policies, and specific provisions related to corporate conduct and labor standards.