24HS0008 - Backflow Testing, Maintenance, and Incidental Repair Services

The California Department of Veterans Affairs (CalVet) is seeking a contractor to provide backflow testing, maintenance, and incidental repair services for the California Central Coast Veterans Cemetery located in Seaside, Monterey County. The solicitation, identified as 24HS0008, requires a qualified vendor to perform annual testing and certification of four backflow devices, conduct on-site cleaning if tests fail, and provide emergency repairs within two hours of notification. Contractors must maintain AWWA certification for backflow testing and possess appropriate licenses and certifications to perform the specified services. The contract requires service visits during standard business hours (8:00 AM to 5:00 PM Monday-Friday), with coordination through the designated Contract Manager. Key deliverables include comprehensive documentation of testing results, maintenance records, and prompt repair services. Critical dates for this procurement include a February 7, 2025 deadline for submitting questions, with agency responses due by February 11, 2025. Bid submissions are due by February 19, 2025 at 5:00 PM, with a public bid opening scheduled for February 20, 2025 at 10:00 AM. The contract term is set to begin February 27, 2025 and will run through December 31, 2027.

While no mandatory Disabled Veteran Business Enterprise (DVBE) participation goal exists, CalVet encourages DVBE participation through an incentive program offering bid preferences ranging from 1% to 5% based on DVBE involvement. Small and Micro businesses can receive a 5% bid preference, with a maximum preference cap of $50,000. Bidders must complete various certification forms, including a Generative AI Disclosure (STD 1000), Bidder Declaration (GSPD-05-105), and Commercially Useful Function (CUF) Certification. The contract includes a parts allowance of $3,200, with reimbursement for actual parts cost plus a 10% markup. Contractors must provide comprehensive insurance coverage, including $1 million in commercial general liability and workers' compensation insurance. The total contract value will be determined through the competitive bidding process, with pricing to include annual testing services, incidental repairs (estimated at 12 hours), and emergency services (estimated at 12 hours). A portion of the final payment ($10,000) will be withheld until small business and DVBE certification requirements are fully met.