24FS0019 - *SB Only* Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is seeking commercial laundry equipment maintenance and repair services for the Veterans Home of California in Fresno through solicitation number 24FS0019. The procurement specifically covers maintenance and repair services for three Milnor dryers, three Milnor suspended washer extractors, and various automatic lint trap components, including a Yaskawa Varispeed control panel and Energenics control panel. Required services include quarterly preventative maintenance, semi-annual maintenance, emergency repairs within 2 hours of notification, and regular repair services within 24 hours of notification. Work must be performed during standard business hours of 6:30 AM to 4:30 PM Monday through Friday. Key deliverables include detailed maintenance records, factory-trained technician service, and parts replacement with actual cost plus 10% markup. The solicitation timeline includes key dates: SFQ advertisement on February 12, 2025; questions due by February 17, 2025 at 2:00 PM; responses to questions by February 19, 2025 at 5:00 PM; and quote submittal deadline of February 26, 2025 by 5:00 PM.

This procurement is exclusively reserved for certified Small Business (SB) and Micro Business (MB) vendors, with specific Disabled Veteran Business Enterprise (DVBE) participation requirements. Contractors must maintain commercial general liability insurance of $1 million per occurrence and comply with various state contracting certifications, including nondiscrimination, drug-free workplace, and domestic partners requirements. The contract term runs from July 1, 2024 through June 30, 2027, with the maximum contract amount listed as to-be-determined. Bidders must submit extensive documentation, including a Quote Rate Sheet, standard state forms, Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification, and GenAI Disclosure forms. In the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract will be awarded to the disabled veteran-owned small business. The solicitation also includes unique provisions such as Darfur Contracting Act Certification and requirements for reporting any use of generative artificial intelligence technologies.