24FS0019 - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 24FS0019 for Commercial Laundry Equipment Maintenance and Repair Services at the Veterans Home of California - Fresno. The contract involves comprehensive maintenance and repair services for specific laundry equipment, including three Milnor dryers, three Milnor suspended washer extractors, and one lint trap system. Contractors must provide quarterly and semi-annual preventative maintenance, emergency repairs within 24 hours of notification, and perform detailed inspections, component replacements, and system verifications. Qualified vendors must have at least two factory-trained service technicians and provide 24/7 telephone support, with services to be performed during standard business hours (6:30 a.m. to 4:30 p.m., Monday through Friday). Key bid dates include a deadline for questions on April 9, 2025 at 2 PM, bid submission due by April 17, 2025 at 5 PM, bid opening on April 18, 2025 at 10 AM, and proposed contract award on April 23, 2025. The proposed contract term runs from July 1, 2024, or upon approval through June 30, 2027.

The solicitation encourages Disabled Veteran Business Enterprise (DVBE) participation, with a voluntary DVBE Incentive Program in place and a small business preference of five percent for certified small or micro businesses. Bidders must complete several mandatory forms, including Commercially Useful Function Certification, Darfur Contracting Act Certification, and various state-specific declarations. While no specific DVBE participation goal is mandated, contractors must demonstrate compliance with state diversity requirements and provide documentation of their business certifications. The total contract value is set at $21,000.00, which includes parts replacement over the three-year contract period. Potential bidders must meet extensive documentation requirements, including providing a valid California business license, completing payee data records, and submitting detailed business certifications. The state will apply additional evaluation criteria, including a potential bid incentive ranging from 3% to 5% based on DVBE participation, with a maximum adjustment of 5% or $100,000, whichever is less.