24C366003 Generator Maintenance Cordelia

The Department of California Highway Patrol (CHP) is soliciting bids for Generator Maintenance Services for its Cordelia Commercial Vehicle Enforcement Facility (CVEF), covering facilities located in Trinity County and Santa Monica City. This Invitation for Bids (IFB) Number 24C366003 seeks a qualified contractor to provide comprehensive maintenance services for two diesel generators: a Kohler 255 KW and a Generac 200 KW. The scope of work includes quarterly, annual, and 480-hour maintenance services, as well as load bank testing at the beginning of each contract year. Bidders must hold a valid C-10 Electrical Contractor License and local/county business licenses, with specific qualifications including the ability to perform detailed generator maintenance and testing. The procurement timeline indicates the contract will run from December 1, 2024, through November 30, 2027, with potential extensions. Bid submissions are due by December 2, 2024, and will be evaluated based on the lowest responsive and responsible bid, with consideration given to potential preferences and incentives. Contractors must comply with prevailing wage requirements and register with the Department of Industrial Relations.

The solicitation includes provisions for small business, micro business, and disabled veteran business enterprise (DVBE) preferences, though the DVBE participation requirement has been waived. Bidders claiming preferences must include a copy of their OSDS certification letter. While no specific incumbent vendor is mentioned, the contract allows for DVBE incentives for those choosing to utilize such businesses. The bid form requires detailed pricing for various service levels, including quarterly, annual, 480-hour, and load bank services. Contractors should note that no funds are allocated for miscellaneous repairs, and any additional repairs discovered during routine maintenance must be separately proposed and approved. The contract is subject to budget availability, with CHP reserving the right to cancel or amend the agreement if full funding does not become available. Specific pricing details are marked as "TBD Upon Award," suggesting some flexibility in the final contract value. Successful bidders must maintain appropriate insurance coverage and submit quarterly invoices to the CHP Cordelia CVEF office, with payment processed in arrears according to Government Code requirements.