Addendum_2.pdf

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

November 25, 2024 Page 1 of 1

ADDENDUM 2

TO

IFB - NUMBER 24C366003

CALIFORNIA HIGHWAY PATROL

Addendum #1 revises the Invitation for Bid as follows:

1. Exhibit A is replaced in its entirety to update additional equipment to be serviced.

2. Exhibit B is replaced in its entirety to update the CHP Invoice approver.

A COPY OF THIS ADDENDUM IS NOT REQUIRED TO BE SUBMITTED WITH YOUR SUBMISSION.

If you have any questions, contact Rebecca Fielding Contract Services Unit at (916) 843-3623.

Department of California Highway Patrol and TBD Upon Award

Agreement #24C366003

EXHIBIT A

(Standard Agreement)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of California Highway Patrol (CHP) Cordelia

CVEF Area Office, the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide Bay Door Services in accordance with the terms set forth in this Agreement.

A. License Requirement: Valid Local or County business license and Contractor State

License Board , C-10 Electrical Contractor License

B. Contractor shall provide a Certificate of Insurance in accordance with the Insurance Requirements found in this Agreement (Exhibit E).

2. The services shall be performed at:

Department of California Highway Patrol Department of California Highway Patrol CHP Cordelia CVEF Area office W/B CHP Cordelia CVEF Area office E/B 3950 Interstate 80 3950 Interstate 80 Suisan, CA 94585 Suisan, CA 94585

3. The services shall be provided during:

Dates and times to be mutually agreed upon between CHP Project Representative and Contractor.

4. The project representatives during the term of this Agreement will be:

STATE AGENCY

CONTRACTOR

TBD Upon Award

NAME

Paul Leonard, Facilities Coordinator

NAME

TELEPHONE NUMBER

(916) 843-3825

EMAIL

Paul.leonard@chp.ca.gov

FAX NUMBER

Direct all inquiries to:

STATE AGENCY

CONTRACTOR

TBD Upon Award

SECTION/UNIT

Contracts

SECTION/UNIT

ATTENTION

Rebecca Fielding, Contract Analyst

ATTENTION

ADDRESS

601 N. 7th Street, Sacramento, CA 95811

ADDRESS

(916) 843-3623

EMAIL

Rebecca.Fielding@chp.ca.gov

Email

Agreement #24C366003

EXHIBIT A

Purpose and Description of Service

A. Contractor shall sign-in/out with the Facility Supervisor upon each service call to provide verification the service has been provided.

B. Routine service to be performed quarterly. Contractor shall notify the Facility Supervisor of the date and time the service is to be performed one (1) week prior to the actual work.

C. All work shall be performed during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, unless permission is granted by the Facility Supervisor.

D. If needed repairs are discovered during routine maintenance, contractor shall provide a legible, detailed proposal to repair the equipment. This will include equipment to be repaired, parts required, cost per item, substantiation of Manufactured suggested retail process, the estimated number of hours required to complete the repairs. All repairs will require prior approval by the Headquarters CHP Facilities Coordinator.

E. All invoices for miscellaneous repairs must be sent with the appropriate accompanying documents to the Area offices for signature. Invoices must be legible and completely itemized, including the parts used, cost per item, substantiation of MSRP, number of hours for labor (and rate per hour), and sales tax. Invoices that are not legible or are incomplete will be disputed.

F. All quotations for additional services not covered under this agreement shall be provided to the state at no cost to the state.

G. Contractor shall take all necessary precautions to protect service locations. Any damage caused by Contractor to state equipment, materials, or other priority shall be repaired or replaced by Contractor to the satisfaction of the state at no cost to the state. The state may, at its option, repair any damage and deduct from Contractor the cost thereof.

H. Contractor shall take measures to see that all materials left as a result of the work shall be removed from the service site. All replaced parts shall be verified prior to removable CHP Area personnel.

I. A miscellaneous service request requires a response by Contractor within four (4) hours to the appropriate location.

J. No extra charge for any work or material will be allowed unless the same has been ordered in writing by the Headquarters CHP Facilities Coordinator

Agreement #24C366003

EXHIBIT A

K. Contractor agrees to submit one (1) original and one (1) copy of all invoices, clearly indicating the agreement number to the location where service was provided.

L. Invoices not on pre-printed bill heads shall be signed by Contractor furnishing the service.

M. Document engine run hours in logbook.

Additional Equipment to be serviced:

A. Eastbound: One diesel generator, Kohler 255 KW, model # 250REOZJE, serial # SGM3233W4, MFG Date: 10/12.

B. Westbound: One diesel generator, Generac 200 KW, Model # 9214310100, Serial # 2096177, MFG Date: 12/17/2007

Start of Contract includes service and material for the following:

1) Perform coolant flush includes:

A. new coolant

B. belts

C. hoses

D. thermostats

E. radiator cap

2) Replace battery (put replacement date on battery/s).

3) Perform complete tune-up on engine to include:

A. Replace spark plugs and spark plug wires.

Annual Service Shall Include the Following:

A. Change the oil and all filters (i.e. coolant, air, fuel and oil).

B. Sample the anti-freeze coolant in the engine and a supply report.

Agreement #24C366003

EXHIBIT A

C. Blow out the generator/alternator with dry nitrogen.

D. Check the controller and all engine safeties.

E. Clean and adjust the voltage relays.

F. Lubricate the transfer switch mechanism with dry lubricant made for electrical devices.

G. Provide resistive load bank service annually and prearrange time of load bank service with the Facility Commander/Coordinator. This should be a typical two-hour testing process.

Quarterly Service Shall Include the Following:

A. Service the battery and record the levels.

B. Check the oil level.

C. Check the water and anti-freeze levels.

D. Check belt tension.

E. Drain the sediment off the fuel filters and day tank.

F. Check the battery charger.

G. Test run system under building load.

H. Check for leaks, make a visual inspection, and make minor adjustments.

I . Touch-up paint if necessary to prevent equipment from rusting.

480 Hour Service Shall Include the Following:

A. Adjust the valves.

B. Check the4 injectors and adjust timing and rack.

C. Perform a complete tune-up on the engine.

Load bank service shall include the following:

Agreement #24C366003

EXHIBIT A

Provide resistive load bank service at the beginning of each contract year or at a time of mutual agreement with the CHP on-site contact. This should be a typical two hour testing process to be done annually.

Miscellaneous Repairs

There are no monies in this contract for miscellaneous repairs. If during routine maintenance, a repair is discovered, the Contractor shall notify the Area Facilities contact who may request a detailed proposal to repair the equipment. A proposal shall include a list of all parts required, cost per item, substantiation of Manufactured suggested retail process, the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which equipment is being repaired. NO WORK shall commence without Facilities Section approval of the cost for repair. No repair work can be charged to this contract, another contracting process will be used to fund any repairs needed.

done.

Agreement #24C366003

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate Contractor in accordance with the rates specified herein.

B. Contractor agrees to submit one (1) original and one (1) copy of all invoices, clearly indicating the Agreement number, once a quarter to:

Name: Gina Kramm Office: CHP Cordelia CVEF Address: 3950 Interstate 80 Suisan, CA 94585

Invoice shall be billed to “California Highway Patrol” and not “CHP”.

C. Invoices not on pre-printed bill heads shall be signed by Contractor furnishing the service.

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an Agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Rate Schedule

The CHP agrees to pay Contractor TBD Upon Award in arrears to provide Generator Maintenance Services at the CHP Cordelia office.