2492-20260128094913 wjsd

The West Jasper School District in Mississippi is issuing a Request for Proposals for an E-Rate Category 2 project covering internal connections equipment and services across five district locations: Central Office, Bay Springs Elementary School, Bay Springs Middle School, Bay Springs High School, and Stringer Attendance Center. The procurement seeks a two-year three-month contract for the 2025 funding year with pricing effective through September 30, 2027, encompassing equipment, cabling, managed services, and basic maintenance upgrades. The district is requesting Wi-Fi 7 access points with specific quantities: 120 indoor units (Ruckus 901-R670-US00), 10 high-performance indoor units (Ruckus 901-R770-US00), and 10 outdoor units (Ruckus 901-T670-US51), with all equipment to be new and purchased from authorized resellers. Vendors may bid on one, two, three, or all portions of the RFP and may serve some or all district sites. Pricing must include all applicable taxes, shipping, configuration, installation, and comprehensive training on configuration and maintenance for the IT Department. Required qualifications include current liability and workers compensation insurance certificates, employee certifications documentation, E-Rate SPIN numbers, at least three project references, and proof of authorization as dealers in Mississippi. Evaluation criteria prioritize price as the primary factor while also considering technical specifications, vendor certifications, staff proximity to Bay Springs, vendor response time, turnkey solutions, ease of use, and vendor experience with references and recent district history. A mandatory pre-bid conference is scheduled for February 6, 2026 at 10:00 a.m. at the District Office located at 510 Highway 18, Bay Springs, MS 39422, with attendance required for bid eligibility; a Letter of Intent to Bid must be submitted by February 4, 2026 at 11:59 p.m., and sealed bids are due March 2, 2026 at 10:00 a.m.

No specific set-aside designations or restrictions on organization types responding to this procurement have been identified in the available documentation. The RFP does not reference incumbent vendors or current contractors, nor does it specify any existing infrastructure or technology that requires integration beyond the mention of Wi-Fi 7 access points compatible with Ruckus specifications or equivalent systems. Vendors must submit one original and two copies plus two electronic copies of their proposals, with automated or robo bids, faxed or emailed proposals, and bids from vendors failing to attend the mandatory pre-bid conference subject to automatic disqualification. The project is contingent upon E-Rate program funding approval through USAC's Form 471 application and district availability of funds for the non-E-Rate portion, with the district reserving the right to adjust quantities and use alternate funding sources during the contract term. No specific award value or budget range has been provided in the RFP documentation, though the project scope and equipment quantities suggest a substantial procurement supporting technology infrastructure modernization across all five district locations.