24-64059 CSH Employee Medical Examination Services

The California Department of State Hospitals (DSH) - Coalinga is soliciting bids for Employee Medical Examination Services through an Invitation for Bid (IFB) numbered 24-64059. The procurement seeks a medical service provider to conduct comprehensive employee medical examinations, specifically chest x-rays and urine drug screenings for employees, potential employees, and other designated persons. Services must be performed within a fifty-mile radius of DSH-Coalinga, with a contract term anticipated from January 15, 2025, through January 14, 2028. Key dates include a December 27, 2024 deadline for submission of questions, with agency responses due by December 30, 2024, and final bid submissions required by January 22, 2025, with a public bid opening scheduled for January 23, 2025. Bidders must submit per-service pricing for chest x-rays and urine drug screenings, with costs including both technical and professional fees. Evaluation will focus on the lowest responsive and responsible bidder, with consideration given to small business and disabled veteran business enterprise (DVBE) preferences.

Vendor qualifications are stringent, requiring bidders to be medical corporations, individual California-licensed physicians, physician-owned entities, or organizations complying with the Medical Practices Act. The contract has a maximum value of $300,000 over its three-year term, with a small business preference of up to 5% for certified California Small Businesses or Microbusinesses and a potential DVBE incentive of up to 5% based on participation levels. Bidders must also meet additional requirements including background checks, TB testing, and GenAI reporting requirements. Mandatory insurance coverage includes Commercial General Liability ($1M per occurrence/$2M aggregate), Professional Liability ($1M per claim/$2M aggregate), and Workers' Compensation. The procurement allows for potential invoice discounts for early payment and includes provisions for comprehensive service delivery with flexibility for as-needed medical examination services. Interested vendors must carefully review all documentation and meet the specified technical and administrative requirements to be considered for award.