24-347 - Foreign Language Translation of Various Departmental Documents and Audio Recording Services for the Department of Motor Vehicles

The California Department of Motor Vehicles (DMV) has issued Invitation for Bid #24-347 for comprehensive foreign language translation and audio recording services covering various departmental documents. The procurement seeks a contractor to translate critical documents including the California Driver Handbook, Motorcycle Handbook, automated knowledge tests, web screens, and departmental forms in up to 39 different languages. Required services encompass written translation at per-word rates and audio recording services at hourly rates, with estimated annual workloads of approximately 25,000 words for the Driver Handbook and 17,000 words for the Motorcycle Handbook. Bidders must be located within California and capable of performing audio recording services within a 25-mile radius of DMV Headquarters in Sacramento. The contract will have a 24-month term with an optional 12-month extension, with an anticipated start date of June 1, 2025. Bid submissions are due via email to DMVBIDS@dmv.ca.gov by March 26, 2025, with a bid opening scheduled for March 27, 2025 at 11:59 PM. Evaluation will include pricing, language capabilities, and potential DVBE participation incentives.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) participation incentive with bid preferences ranging from 3-5% based on DVBE involvement levels. The current incumbent contractor is Auerbach International, Inc., which has been receiving approximately $350,758.00 under the existing contract. The total estimated budget for the two-year contract term is $632,355.35, with no minimum or maximum quantity of translation services guaranteed by the DMV. While DVBE participation is encouraged, it has been waived as a mandatory requirement for this procurement. Potential bidders should note that the contract requires comprehensive language services across multiple document types and formats, with the ability to handle a diverse range of translation and audio recording needs for departmental communications. The procurement aims to ensure accessible, accurate, and culturally appropriate language services for California DMV materials.