24-25 Custodial Supplies

The Pittsford Central School District in Monroe County, New York, is soliciting bids for a comprehensive custodial supplies contract for the 2024-2025 academic year. The procurement covers 48 different line items including brooms, floor pads, mops, gloves, garbage bags, sponges, and various cleaning implements. Vendors must submit sealed bids by April 11, 2024, at 11:00 A.M. to the district's Business Office, with all inquiries to be submitted in writing to Leslie Pawluckie, the Purchasing Agent, no later than five days before the bid opening. The contract will run from the date of Board approval through April 30, 2025, with the district reserving the right to purchase additional items at the bid price. Bidders are required to provide unit pricing, product catalogs, Material Safety Data Sheets, and comply with various legal requirements, including Iranian Energy Sector Divestment certification. Delivery is specified as within four weeks after receiving a purchase order, with items to be drop-shipped to individual school locations.

The solicitation allows for potential piggyback opportunities for other municipal, not-for-profit, and political subdivisions in New York State, with contract extension at the vendor's discretion. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must demonstrate compliance with state and federal pollution control laws and provide comprehensive manufacturer specification sheets. The procurement allows for brand substitutions marked as "EXACT OR APPROVED EQUAL" for many items, providing some flexibility in product selection. Quantities are estimated and may be reduced or eliminated based on budgetary conditions and voter approval in May 2024. The bid covers a wide range of quantities, from 1 to 725 units per product category, suggesting a potentially significant annual contract value. Though specific budget ranges are not detailed, the comprehensive nature of the solicitation indicates a substantial procurement for the school district's custodial operations.